How Everdo enables GTD

Everdo makes it easy to get started with getting things done and more importantly, helps you maintain the trusted system. Here you can see some what that entails.

All the standard lists: Inbox, Next, Waiting, Someday, Projects

At first, the "stuff" on your mind goes into Inbox, then you process the inbox and move each item into a more appropriate place:

  • Less than 2 minutes -> complete immediatedly
  • Actionable -> Next
  • Delegated -> Waiting
  • Defer or schedule -> Scheduled
  • Multi-step goals and outcomes -> Projects
  • Things you might want to do later -> Someday

Smart "Next Actions" list

"Next" view combines all your actionable items from active projects and standalone actions into one list. You can then filter the aggregated list by your context, time and more. This makes it easier to pick the right things to do right now. Projects can be configured to have parallel or sequential actions, which controls how many actions from each project will be included in the "Next" list.

Flexible scheduling/deferring to make sure you never miss anything

There are two ways to schedule an action:

  • Defer it, by setting a start date
  • Make it repeating

Deferring an action will move it from "Inbox" or "Next" to "Scheduled" until the date you specify. On the start date the action will be moved to "Next" and also become focused to make sure you don't miss it.

A repeating action will automatically make a focused copy of itself according to the schedule you specify.

Areas, contexts and labels help organize your actions an choose what's relevant right now

Areas act as global filters separating major sections of your work and life, for example Home and Work.

Contexts help you pick relevant work, for example @groceries or @calls.

Labels you can use to categorize items in any way that makes sense to you, for example priority, hobby and so on.

You can filter "Next" or any other view by these tags, including positive and negative filtering.

Time and Energy help you focus on the most appropriate task

An additional way to pick the right work to do is by available time and energy. For example: you may choose the most challenging work at the beginning of the day and leave the easy stuff for later.

And there's more!

  • Easy checklists
  • Simple notes
  • Focus view
  • Due dates
  • Archive review
  • Capturing to-dos is effortless with convenient keyboard shortcuts

    To capture a new to-do takes seconds and doesn't require switching contexts
  • Projects: keep track of all your goals and outcomes

    Everdo projects help you group to-dos into goals and outcomes
  • Organize and filter your actions, using tags

    All to-dos can be tagged and filtered by tags
  • Never miss anything with flexible scheduling

    Everdo allows to schedule to-dos to occur at certain date or repeat
  • Using Due Dates will make you aware of deadlines

    To-dos can have a due date and be filtered by due date
  • Filter tasks based on available Time and Energy

    To-dos can be assigned time and energy estimates and filtered by those attributes
  • Use text-based checklists to break down multi-step actions or processes

    Any tasks or project can have multiple checklists in it's text description
  • Separate major commitments such as Home/Work with Areas

    Switching between defferent areas of your life
  • Focus: keep track of high-priority and urgent tasks

    Starred (focused) tasks apper in the focus list until done or unfocused
  • Quickly find any to-do or note with full text search

    Searching across all your items quickly and easily
GTD® and Getting Things Done® are registered trademarks of the David Allen Company. Everdo is not affiliated with or endorsed by the David Allen Company.