Built for GTD (Getting Things Done)

Everdo is designed to make it easy to get started with Getting Things Done and maintain the system over time. This page highlights the core features you’ll find indispensable for GTD.

Capture from anywhere

Throughout the day, new tasks and ideas should go straight into Inbox with as little friction as possible — before they slip away.

On mobile, you can capture to-dos and notes by sharing text or a web page directly from your browser or another app.

On desktop, the Chrome extension lets you send any page or selected text to your Inbox without leaving the browser.

The system-wide quick capture shortcut works even when Everdo is running in the background — just press the shortcut and a capture window appears, ready for your input. Items sync across your devices so you can process everything from your computer when you’re ready.

Organize actions using the standard GTD lists

While processing Inbox, you categorize items into the appropriate list: Next, Waiting, Someday, Scheduled, and Projects. Each list serves a specific purpose in the Getting Things Done workflow.

• Action takes no more than 2 minutes → complete immediately
• Actionable → Next
• Delegated → Waiting
• Defer or schedule → Scheduled
• Multi-step goals and outcomes → Projects
• Things you might want to do later → Someday

Choose your next task from the Next Actions list

Next combines all actionable tasks from active projects alongside standalone actions. You can filter the aggregated list by context, time, energy, and more — making it easier to pick the right thing to do right now.

Each project can be set as either Parallel or Sequential, which controls how many actions from that project show up in Next at a time.

You can learn more in the Projects documentation.

Never miss anything with defer, schedule, and due dates

Deferring an action moves it to Scheduled until the date you choose, at which point it returns to Next and becomes focused.

Repeating actions automatically generate a new focused copy on whatever schedule you set — useful for anything from weekly reviews to tasks years out.

You can learn more in the Scheduling documentation.

Filter by Areas, Contexts, and Labels

Areas act as global filters that separate the major commitments in your life — Work, Home, Study, and so on.

Contexts help you pick relevant tasks based on your current environment — @groceries, @calls, @computer.

Labels let you categorize items in any way that makes sense to you — priority, energy level, topic, or anything else.

You can combine any of these with other task properties to narrow down exactly what to work on. See the Tags documentation and Filtering documentation for details.

Pick the right task with Time and Energy

Filtering by available time and energy helps you make better task choices throughout the day — tackle demanding work when you’re sharp, and save the easy stuff for when you’re not.

To learn more, see the Filtering documentation.

More productivity features

• Easy creation of checklists
• Notes and notebooks for non-actionable reference material
• Focus list
• Clickable links to web pages and local files
• Keyboard navigation and shortcuts
• Inline commands for quick editing

Visit the user manual to learn more.